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Job Pricing Calculator
Price any job in under two minutes. Enter your labor, materials, travel and overhead — get a clean, client-ready quote with a downloadable PDF. Free, no signup.
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How to use the calculator
The calculator walks through five quick steps. Work through them in order and the quote builds itself as you go.
Your business
Add your business name, contact details and a quote number. This is what appears at the top of the PDF.
Client & job
Enter who the quote is for, the trade, and a short description of the work.
Scope
Add your labor hours and rate, materials cost, and travel distance. The calculator multiplies miles by your chosen rate per mile.
Overhead & margin
Add monthly overhead and set your profit margin. The margin is folded into the line items so the client never sees a separate profit line.
Review & export
Check the breakdown, then download a branded PDF quote to send to your client.
How to price a job (so you actually make money)
Most solo operators underprice because they forget to bake in the costs that do not show up on an invoice. A defensible price covers four things, then adds margin on top.
- Labor. Your time at a real hourly rate — not minimum wage, but what your skill is worth. Include drive time if the job is far.
- Materials. Everything you buy for the job, plus a small buffer for waste.
- Travel. Miles driven times a rate per mile. The IRS standard mileage rate for 2026 is $0.725/mile, a reasonable default — but set your own if fuel and wear cost you more.
- Overhead. Insurance, software, phone, equipment, marketing — the monthly costs of being in business, spread across your jobs.
Once those are covered, your margin is the profit you keep. The calculator uses margin, not markup, and the two are easy to confuse.
Want software that does this on every job?
A calculator is perfect for one-off quotes. Once you are quoting and invoicing every week, field-service software handles pricing, scheduling and payments in one place.
See which tools fit a one-person operation best — independently tested, with real 2026 pricing.
FAQ
Is the job pricing calculator free?
Yes — it is completely free with no signup, account or email required. Enter your numbers and download the PDF quote.
What is the difference between markup and margin?
Margin is profit as a share of the final price: a 20% margin means $20 of every $100 you charge is profit. Markup is what you add on top of your cost. A 20% markup on $100 of cost gives a $120 price, which is only about a 16.7% margin. This calculator uses margin.
How is travel cost calculated?
Travel is your distance in miles multiplied by the number of trips and your rate per mile. The field is pre-filled with the IRS 2026 standard rate of $0.725/mile, but you can set any rate you like.
Does the client see my profit margin?
No. Your margin is folded proportionally into the line items, so the PDF shows labor, materials, travel and overhead with the profit already built in — never a separate profit line.
Can I add my own logo to the quote?
Yes. Upload your logo in the calculator and it appears in the header of the downloadable PDF quote alongside your business details.
What trades is this calculator for?
It works for any solo home-service trade — cleaning, plumbing, HVAC, electrical, landscaping and similar. Pick your trade in step two and price the job from there.